Search Our Site




Invoicing Clients - Advice + Template  

When you sign a contract with a client or agency, it will specify how much you will be paid, and when to invoice for payment.

At the end of each payment period (typically weekly or monthly), you will be required to send an invoice to the client/agency before you receive your contract earnings.

Once you have had your timesheet signed off, you should send the timesheet together with a professional looking invoice to the client (or agency). Many agencies will accept an electronic invoice these days, but check first.

  • Download our sample IT Contractor Invoice here (.doc)

What to include on an Invoice

Although fairly self-explanatory, you should include the following information on your invoice, as per the example download.

1) Your Company Name, Address, Contact Details, and VAT / Company Numbers.

2) The Client/Agency Name, Address, and Contact Name.

3) Invoice Date, and Unique Invoice Number.

4) Your Bank Details.

5) Details of work done, rates, and total contract billing.

6) Add VAT + the total sum due.

7) You are also perfectly entitled to request payment within 30 days.

What Happens Next

Once the agency has received your timesheet and invoice, you should be paid electronically within 7-14 days (depends on the agreement). There shouldn't be any problems, but if the unlikely happens and payment is late, ensure you get on to the accounts department right away.


Published on May 8, 2006


Further Reading